Please, use this document for frequently asked questions . Please work with your provider and/or company to schedule your COVID-19 vaccination. Sorry you missed this workshop! requires that all purchases for goods and/or services involving an expenditure of more than $100,000 be competitively bid and awarded to the lowest responsible bidder meeting specifications. If you have any questions about the policy, please contact UCLA Title IX Director, Mohammed Cato at [emailprotected], 310-206-3417. Bruin Plaza and Meyerhoff Park will be available for reservations. . Real estate, facilities and equipment management software, Boxed software to transmit video (on prem). If there are future workshop topics you would like SOLE to provide, please let us know: bit.ly/SOLEsuggest. Build your own unique UCLA summer experience. The Vendor Set Up document provides all of the information needed to successfully registered a vendor with UCLA. Please contact yourSOLE advisorto discuss specifics or questions about organizationtransition. If there is a question you cannot find an answer to, please reach out to a fiscal advisor. Close the page. Learn more about how to ensure your registered campus organization is appropriately using the UCLA Marks and finding licensed vendors! The city's sidewalk vendors have long struggled to legalize their carts. Vendors can directly submit their invoices to AP. Consider utilizing digital advertising with. 105 Kerckhoff Hall Phone: 310-794-6763 | Fax: 310-794-2856, Los Angeles, CA 90024 In order to complete the registration process, your taxpayer identification number (TIN) must be on file with Accounts Payable. Access the site at https://sa.ucla.edu/funding/fund/client or via My.UCLA > Student Organizations > Funding Request 2023 Regents of the University of California, How to Send a Pcard Statement of Account to Accounts Payable. Print from approved vendors Faculty, staff, and Ph.D. candidates can choose from approved UCLA business cards, envelopes and letterhead templates available via our approved vendors below. Vendor and Course Lists Prospective and existing administrators are responsible for ensuring that all courses taken as part of the administrator certification process, either initial or continuing education training program courses, are approved by the Department of Social Services (DSS) Administrator Certification Section (ACS). 10920 Wilshire Boulevard, Suite 650 Once you enter the registration page, you will be led through the registration process using easy-to-follow instructions. Head over to our AP Tax Forms hub to access resources, FAQs, and more. We are available via email, zoom and in-person. All updated instructions and contact information are listed in the application. The Sexual Harassment and Sexual Violence Policy applies to all suppliers and third parties providing goods or services or participating in any programs and activities at a UCLA location. The appropriate Strategic Sourcing Coordinator will review the products and/or services and contact the respective departments regarding potential next steps. Vendor Agreements List The Vendor Agreements List provides a sortable and searchable index of items for which University agreements have been negotiated and established. Based on 4 documents. Resources for vendors currently doing business with UCLA are listed below. Click the agreement number for more details. Please visit our Payment Plus page for more information. Our community of 60,000 invites vendors big and small to consider providing us with the best goods and services you have to offer. IF you are a Registered Campus Organization, utilize the @Bruinleaders Instagram's organization highlights: Utilize Bruin Walk to distribute flyers and network with UCLA Students. By using the text boxes enter a full or partial name, a NAICS Code or NAICS Description (or leave it blank for all companies, sorted by the selected field) and click on the related "search" button. Vendor Agreements List . The County uses information of your vendor profile to send you email notifications of posted solicitations and vendor outreach events, etc. 2021-2022 Charles E. Young Humanitarian Award Applications CLOSED: https://sole.ucla.edu/cey-award. It also provides contact information so that vendors can resolve invoices that are on hold or have an incomplete (I) status. Welcome to the Procurement Services Division's Vendor Registration website! 105 Kerckhoff Hall Vendors can use this site to obtain information and answers for commonly asked payment questions, including: If the vendor self-service website states that a check has been issued but you have not received the check for two weeks, you may submit a Stop Payment form to have a check reissued. Mail Code: 148248 Vending permits are available by appointment by calling (213) 847-6000. Expand All Catering Baked Goods & Treats Beverage Services DJ & Music/Entertainment Services Decor & Event Planning If you experience, witness or have concerns about sexual harassment, you may contact the UCLA Title IX Office/Sexual Harassment Prevention. 3Play Media provides closed captioning, transcription, and audio description services to make video accessibility easy. If your Advisor is not available, the front desk can place it in their box. If you encounter registration difficulties, a TIN for your company may not exist in our system. Welcome to Best Promotions, Inc. Our merchandise and promotions will positively enhance your marketing, your corporate brand and your ROI. This will cover all projects falling within the scope of said contract between the Vendor/Contractor and The Regents of The University of California. The California Mental Health Services Authority (CalMHSA) is the certifying entity, responsible for certification, examination, and enforcement of professional standards for Medi-Cal Peer Support Specialists in California. The Corporate Accounting vendor self-service website allows vendors to check on the status of their invoices, track the status of payments and validate purchase order numbers. Vision: To be acknowledged by University of California executive and campus leadership, faculty, staff and students as a high performing strategic partner that is essential to the financial health of the University. It also provides contact information so that vendors can resolve invoices that are on hold or have an incomplete (I)status. More vendors coming soon. Click on the "Register" button to enter your information and set up an account and password. Check out the finalists and winners for the 2022 Charles E. Young Humanitarian Award on ourSOLE Facebook PageandBruin Leaders Instagram! Real-time access your future scheduled payments with detail invoice information. Received funding, but unsure how to access it? All vendors who do business with UCLA can register at thevendor self-service websiteat no cost. How do I set up a vendor? All applicants seeking certification are required to successfully pass an exam ensuring any individual holding a . Note that for many commodity-type items, we use our Group Purchasing Organization (GPO), Novation/Vizient, to source our contracts. The University of California procurement policies and the California Public Contract Code (Section 10507, et seq.) 2023 Regents of the University of California, How to Send a Pcard Statement of Account to Accounts Payable. UCLA has adopted the concept ofFlexWork, which encourages departments to provide opportunities for employees to work remotely on a full-time or part-time basis if their job duties do not require onsite presence. In doing this, we must ensure procurement laws are followed and the District achieves the most cost effective prices for goods and services. Business Tax Registration Certificate (BTRC)/Vendor Registration Number (VRN) The City requires that each vendor shall maintain or obtain as necessary a BTRC or VRN number from the Office of Finance. This article in Related Information provides a sample invoice as well as detailed descriptions of information required on an invoice that is sent to UCLA for payment. Complete the Bruin Walk Permit (for non-food and food items) and have your Advisor sign off. *If you haven't fulfilled the organizational requirement of attending a SOLE Workshop, please plan for at least 1 signatory to attend a SOLE workshop at our Spring 2023 One-Stop. If you need helping changing signatories or creating group admins, please go to https://www.sole.ucla.edu/Organizations. Local vendors who hawk tacos, hot dogs and other bites on Los Angeles sidewalks celebrated when politicians declared they were bringing them out of the shadows and would start permitting them. This form enables USAC Offices and Commissions who solicit or have received donations from Vendors or Individual Persons to provide the donor with proof of ASUCLA's non-profit status. Courses. Click on each vendor's logo to visit its website for more information. Please check in with your advisor about remaining funds and SOLE Fiscal updates. LAUSD is currently implementing a new financial system which includes online access for vendors. Departmental Events Director, Procurement and Strategic Sourcing310-794-0113. The vendors represented on this page are at various stages of the UCLA Third-Party Risk Management (TPRM) process. T-Shirt Cheat Sheet. What vendors can you use to spend your allocation? Richard Gomez's "Tamalero" is helping to provide a solution. Quotation A statement of price, terms of sale, and description of goods or services offered by a vendor to the County. Select a Vendor Name to view details about the vendor and a list of available products. From online to accelerated courses, you will find endless possibilities. Watch the recording and review our newly launched Student Leader Toolkit. You must contact a vendor from this list to open an account before initiating contributions. All vendors must abide by the University of California Health Terms & Conditions. The University of California competitively-solicited and awarded a contract for Expedited Mail, Small Ground Freight, Related Products and Services providing UC campuses with a valuable and time-saving solution for shipping services. To log in to the UCLAs IntelliCentrics vendor credentialing portal, please click on the link below and select the appropriate UCLA Health facility. For general questions or inquiries, email us at. A list of many goods and services purchased by the University along with contact information for the Campus Purchasing Buyer who can assist you with each. You can also start from a vendor and then go to the list of approved products for that vendor account. Friday, March 3, 2023 . Login Watch the recording and view the resource sheet. You will to coordinate with your Advisor when to retrieve it. Not sure what to include on the invoice? 1060 Veteran Avenue, Suite 125. TEL: (310) 825-7015. The County of Los Angeles, Auditor-Controller's Office has developed a convenient and secure site for entry of your direct deposit information. A listing of approved companies providing Channeler services for agencies. Accessing SOLE Funds & Fiscal Resources Our Fiscal Team has put together a Fiscal Guide which includes: a list of vendors most frequently used by registered campus organizations ranging from food, supplies, and printing. MyUCLA Training Videos can be viewed: bit.ly/SOLEFiscalVids. Appearance on this list does not indicate that the contractual requirements are in place. MEI Rigging & Crating LLC DBA Dunkel Bros. Johnson Controls Fire Protection LP (JCI) (fire protection svcs only), Fastenal Industrial & Construction Supplies, Animal and Insect Pest Management c/o UCLA Facilities Management, Point to Point Encryption (P2PE) Services for Credit Card Processing, BPSH LLC (dba Bluefin Payment Systems LLC), TAYLOR CORPORATION DBA STANDARD REGISTER INC, Printing, Copying, Finishing and Binding Services, Gorilla Marketing (Interlink Innovations), Records Management, Document Destruction, Recycling, Shredding and Storage, Services (Online Training), Software and Hardware, ARAKELIAN ENTERPRISES INC (dba Athens Services), Subzero Refrigerator Repair & Maintenance. Wherever practicable, the Small Business First program calls for solicitations for the procurement of goods and/or services valued between $10,000 to $250,000 to be awarded to a certified SB/MB/DVBE (with some waivers and exemptions allowed). The requirement for competitive bidding shall not apply when it is determined by Procurement that a product or service is unique, proprietary, or match existing. For approved Vendors/Contractors, a $500 charge will provide coverage for 365 days from the contract start date. A bookmarked UCLA Logon page won't work. Phone: (310) 794-6029 Contact Us. Caterers On the Action Pane, click Procurement. GGW-SP, Inc (DBA Security Plumbing & Heating Supply Co. International freight forwarding, Customs Clearance (with Regents Power of Attorney) and Transportation Services, Laboratory Equipment & Supplies, Specialty Laboratory & Chemicals, Laboratory, Equipment & Supplies, Beckman Instrument, Laboratory, Equipment & Supplies, Generic Pipet Tips, Laboratory, Equipment & Supplies, Millipore Analytical Products, Laundry, Linen, Textile and Related Services. Students can earn specializations in several disciplines. uclasole@ucla.edu, Access Information about Student Government and University Funding. Campus Purchasing must approve all off-campus vendors providing services for your special events' needs. Visit our emergency response page for more info, under "Street Use Permits," along with other COVID-19 information. Vendor who submits a bid/proposal to the County that complies with all solicitation requirements. For information about COVID-19 policies and restrictions on campus, please visit the UCLA COVID-19 resources website. Monday - Friday 8 a.m. to 5 p.m. Dec. 13, 2021 . While visiting any UCLA Health facility, vendor representatives must wear the IntelliCentrics issued badge and the badge should be clearly visible to all staff and other visitors. This vendor list shows what vendors are accessible for your students. How to Send a Pcard Statement of Account to Accounts Payable, Confirm Your Critical Vendors Are Registered, Notification to Linde (Formerly Praxair) Users, iShip Service Will Be Discontinued in 2023, Electronic Invoice Submission with Transcepta, Office Depot UC Employee Purchase Program, Electronic Payment Methods: Paymode-X & Payment Plus, Alert: Fraudulent Purchase Order (PO) Notice. Through this collaboration, UCLA Health has earned GHXs Best 50 2021 Award for Supply Chain Excellence. The MyUCLA Search and Apply to Funds guide will help you search and apply to specific funding sources administered by SOLE. Email the UCLA Health Contact to register, or receive more information/notices regarding a particular RFQ, RFP or RFI. Have your permit handy on the day you are fundraising. SOLE Session - USAC Contingency and Campus Programs Committee Mini Funding: Watch the recording and view the resource sheet for funding tips, updates, and QA! Transportation Vendors. Submit an invoice electronically via email to [emailprotected]. UCLA is working with two electronic payment networks to enhance our payment processes and provide more efficient and secure methods to pay our suppliers. This distinction represents UCLA Healths commitment to clinical efficacy and improving patient care. Those vendors are typically added into our system. UCLA Health Vendor Business Information Form, University of California Health Terms & Conditions, Learn more about the Small Business First program, Sexual Harassment and Sexual Violence Policy, UCLA Title IX Office/Sexual Harassment Prevention, Seeking, establishing, and maintaining supplier relationships that foster the premise of best quality at the lowest total cost, Improving processes to facilitate ease of procurement, Identifying ways to improve the supply chain to maintain the lowest overall operational costs while still providing excellent patient care, Understanding and responding to our customers' business needs and challenges, Remaining open, competitive, and fair in our business practices, Retaining the integrity and confidentiality of the information we utilize in compliance with applicable law and accreditation requirements, Developing and fostering a dynamic, proactive, and committed relationship with all activities with which we are associated, Continuously supporting the six pillars that are the hallmark of our commitment to caring: people, service, quality, finance, growth and innovation, Register with IntelliCentrics (formerly Reptrax). Click on the "Register" button to enter your information and set up an account and password. All vendor representatives entering any of the UCLA Health facilities must: To access any of the UCLA Health facilities, vendor representatives are required to maintain up-to-date credentials in IntelliCentrics. 2023 Regents of the University of California, How to Send a Pcard Statement of Account to Accounts Payable, 590 CA Withholding Exemption Certificate (PDF), Electronic Funds Transfer (EFT) Authorization (PDF), Notice to Vendors Receiving Payment by EFT or ACH (PDF), Earned Income Credit Notification for 1099 Recipients, Accelerated payment and improved cash flow, Reduced paperwork and streamlined accounts receivable process, Real-time notifications for each card payment, Complete remittance detail to support efficient receivables posting, A financial institution outside the U.S., or. We are available via email, zoom and in-person. In the list, find and select the desired record. COVID-19 Response and Recovery Task Force. Click this button on the home page if you have already registered with the County through Webven and would like to make changes to your registration information. Always check with the UCLA procurement office before engaging in a procurement action with a vendor. To ensure the health and safety of the UCSF community, all vendors who come to work at UCSF campus locations are subject to the following: UCSF Vendors COVID-19 Vaccination Requirements - Vendors MUST be up to date with COVID-19 vaccination, including a booster shot. The card simplifies purchasing of most routine, low-cost goods and services. University takes sexual harassment seriously. Bidders interested in participating in any UCLA campus bids should contact Campus Purchasing at 310- 794-0197 or visit their website. Click Approved vendor list by vendor. General Customer Service: (951) 353-8133 7:00 AM to 5:00 AM PST Vendor Contacts: Additional Questions: Pricing: Chris Arranaga (951) 353-8133 E-mail Contact: chris@gorillamarketing.net Special Request Order Fax Number: (951) 353-1647 Comments: Gorilla Marketing (Legal Name - Interlink Innovations) Please, note these are not all of the vendors available. Submission of an invoice is necessary for Accounts Payable to process payment to a vendor. All sidewalk and park vendors must follow safety guidelines to reduce the spread of the virus: COVID-safety guidelines for non-food (merchandise) vending . This is also the form to fill out if a donor requests a W-9 Form or Letter of Determination. The University has prohibited the sale, procurement and distribution of packaging foam as of Jan. 1, 2020. Fiscal staff contact information can be found at: www.sole.ucla.edu/about-us. Please seeNotice to All Vendors Receiving Payment by EFT or ACH and the UC OFAC Compliance Form in Related Information for detailed guidelines. Please enter your login credentials below. The office of Student Organizations, Leadership & Engagement (SOLE) schedules Bruin Plaza for registered campus organizations (RCOs) and helps with the planning of their activities. Learn more. The following is a brief list of commonly used vendors approved by the university. Los Angeles County - Vendor Search. Access Electronic Invoicing Vendors can directly submit their invoices to AP. Close the page. In this case, please complete a W-9 form and send it to Accounts Payable so that we may update our records. The Procurement & Strategic Sourcing Department takes pride in applying our core values: UCLA Health and Procurement & Strategic Sourcing strive to lower costs and increase operational efficiency in healthcare supply chain. For additional information, see How to Stop Payment & Cancel Checks in Related Information. In order to complete the registration process, your taxpayer identification number (TIN) must be on file with Accounts Payable. Learn from expert instructors that represent UCLA's academic rigor and excellence. For information about COVID-19 policies and restrictions on campus, please visit the UCLA COVID-19 resources website. Saturday and Sunday Closed, 2023 Regents of the University of California, How to Send a Pcard Statement of Account to Accounts Payable. (310) 825-7041 Find out. The goal of notary public education is to: provide proper training for all notaries public; provide a full understanding of the duties and responsibilities of a notary public; Preferred Vendors Preferred Vendors Find information about catering, bar services, entertainment, rental equipment, and other vendor information below. Go to Procurement and sourcing > Vendors > All vendors. As stated in the UCLA Administrative Policies and Procedures - Procedure 615.1, the California Vehicle and Public Utility Codes require employers of drivers of certain types of vehicles to obtain reports of the driver's public driving record from the Department of Motor Vehicles (DMV). Established Vendors ASUCLA Tax ID Letter Request Form. The remittance advice will be sent via email or fax. Applies To: Microsoft Dynamics AX 2012 R3, Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012 You received an email message that invites you to submit an application to become an approved vendor for an organization.